O2 Treehouse Orientation!!
Welcome!
Welcome to the O2 Treehouse Team! We are so excited that you have joined the O2T family and we can’t wait to work with you!
First things first - a bit of history! O2 Treehouse was created by Dustin Feider almost two decades ago with the vision to connect more people with nature through building compelling architectural forms in the trees that lend people the opportunity to spend more time ‘dwelling’ in the outside world. This is still at the core of our mission. Today, after having built over 80 unique structures around the globe - and a heap of growth in 2020 - we find ourselves poised to be able to bring the treehouse experience to more people than ever before… we are thrilled beyond belief and so excited that you have joined our journey!
We strive to foster a safe environment in every sense to give our entire team the opportunity to thrive. We have an open door policy - if you have something to say, please speak up!
There are a lot of moving parts due to the unique nature of what we do, so awareness and communication are absolutely essential to the smooth running of our operations. If you’re not sure about something, please ask. Be sure to know both who you are responsible for communicating with on a daily basis, and what parts & pieces you are responsible for managing and relaying, to ensure that you are never a disconnected link in the chain.
The information below will help you to complete your necessary new hire paperwork, go over our processes, policies & procedures, guide you through how to use our key team tools, and more! If at any point you have question please do not hesitate to get in touch with Management!!
COMPANY CULTURE
Values most important to our culture and operations:
● Dedication to craft
● Environmental responsibility
● Integrity & personal responsibility
● Awareness & Communication
● Gratitude
Onboarding Paperwork and Payment Information
Before your first day of work at O2 Treehouse, and before every first day on a new project for O2T, you will be required to sign a new O2 Treehouse Contractor Agreement & Payment Information, which are required to be signed on a per project basis.
Prior to your first payment from O2T, you are required to fill and sign form W9 or provide the information via Quickbooks. You only need fill this out once unless your name, address or TIN (SSN or EIN) changes - in which case please send us your new information before the end of the tax year.
We will send these documents for signature via Dropbox Sign “formerly HelloSign”, along with our company manual signature page - so please keep an eye out for the emails!
Onboarding Document To-dos:
Sign O2 Treehouse Contractor Agreement and Payment Information
Sign O2 Policies and Procedures
Sign W9 form.
Email accounting@o2treehouse a copy of your Drivers License.
Accept all O2 affiliated program and software invites and set up accounts with your information.
2. Logging Hours
You are required to track your time spent on each project. The HR/time tracking system we use is QuickBooks, the mobile application Workforce. You will receive an invite to join prior to your first day. If you do not receive an email, please contact accounting@o2treehouse.com. It is essential that you submit accurate hours so that we are able to track real project spend and bill our clients appropriately.
Workforce App for Tracking Time:
A walkthrough of QuickBooks time tracking on the Workforce mobile app!
Before you begin any work at O2T, download the “Workforce” app from your app store and make sure you’re familiar with how to track your time and submit your bi-weekly time sheet. This ensures that you will get paid the right amount and on time.
3. Payment Schedule
O2 Treehouse pays all contractors on a biweekly schedule. Payment processing takes 1-2 weeks after the subject labor period closes. This can result in payments taking up to 4 weeks to arrive in your bank account after your first work day. Thank you for your patience.
Please reach out to the O2 HR and Accounting Team if you have any questions.
4. Purchasing, Receipts, and Reimbursements.
Due to the Nature of the unique flow of Treehouse construction, purchasing needs to be made at a variety of levels.
Who makes purchases you may ask? Nearly everyone at some point or another. Therefore, it is imperative we follow strict guidelines for purchasing, recording purchases and turning in and posting receipts in Slack using the Tally integration we have set up.
For every single purchase on a Company Card, you will need to post a receipt in O2 Slack channel titled #receipts. This includes online and vendor purchases.
For every purchase made on a personal card, you will need to upload your receipt into O2 Slack channel titled #reimbursements. Total will be reimbursed to you in the following scheduled payroll.
For every purchase through a vendor you will need to include the Job Name as the PO. This is very important.
If you checkout a company card, you must log it out.
Tally Form for Uploading Receipts: (maybe video)
Your Name: Fill in
Payment Type
Personal - Reimbursement
CC: Account (there will be a variety of choices here)
Upload Receipt
Click to choose a file or drag here (Size limit: 10 MB)
Vendor: type in where purchased from
Date: Type in purchase date:
Receipt Total: type in total to the penny.
PO/Project: Type in project name
Item Category: What you purchased ie: hardware, wood, advertising etc.
Additional Notes: Anything pertinent ot the project or that accounting should be aware of.
Submit.
5. Team Communication Via Slack
Slack Pro is our team communication hub. Please strive to funnel all project communication through the proper channel/thread on Slack - rather than text. This helps to ensure that everyone assigned to a project stays on the same page. You will receive an invite to join our team on Slack. Please follow the link to setup your account asap. Once you have, we will assign you to threads for all projects that you are working on.
6. Policies and Procedures
It is extremely important that every team member carefully read through our policies and procedures manual, in order to have a solid understanding of how the company operates from sales lead to project completion. The manual also goes over essential human resources information.
8. O2 Team Position Breakdown!
Waiting for this from Aldo. Once I have all the team positions in one spot I will fill this in.
Upper Management and Admin
Directors
Designers
Prefab
Install
7. Insurance and Liability
Updated Independent Subcontractor Liability Information coming soon! Please refer to Slack “General” and “Critical Memos” Channel in the mean time. Thank you for your patience Team!!
7. Availability and Time Off.
If you need to take any days off during the course of a project, you are required to both let your lead know, and fill out a time off request.